Hosting an Interactive Meeting 

Using MeetingManager 6-in-1 products, you can host four types of meeting. You can choose the type of meeting you want to host.

This section discusses the steps to host an interactive meeting. This meeting type is the conventional method of web conferencing.

Each attendee (using either PC or Mac) can interact in the meeting and can be the Presenter or a Controller.

1. Launch MeetingManager by clicking the MeetingManager shortcut from the desktop.

 

                                      MeetingManager Desktop Shortcut

                                               

 2. In the MeetingManager Control Panel, the options and list of scheduled meetings are displayed:

       Options:

                  - Host an unscheduled meeting

                  - Join a meeting

                  - Schedule a meeting

 

                                         
                                                      MeetingManager Control Panel

Click Host to host an impromptu meeting.

1. Select the Interactive Meeting type
2. Optionally, enter a  Subject and Password. If you enter a password, the invitees also need to enter the same password.
3. For security reasons, you can limit your meeting attendees to be Only attendees from my network, with the exception of
   authorized public IP addresses. See the Administrator Manual about how to set these authorized public IP addresses.
4. Click Attendee Emails if you want the attendees emails to be required.
5. Click Continue.

                                 

Informational Notes

As you see in the image below, the MeetingManager offers helpful Informational Notes throughout the Control

Panel!

 

 

Joining a Meeting 

When you receive an invite from the host, open your browser and

1. Go to the meeting server’s address
2. Click the Join Meeting icon.
3. Fill in the Meeting ID, Meeting Password and Your Name.
4. Click the Join Meeting button.

 

             

         5. If the meeting is a webinar, which does not require any download, you now join the meeting.
         6. If the meeting is not a webinar and you have a Java Virtual Machine (JVM) installed in your system
            a message will prompt for you to install MeetingManger. Click Accept. Otherwise, you have to download
            the MeetingManager client and run it.

 

If you have already installed the MeetingManager client, follow these steps to join a meeting:

1. Launch MeetingManager by clicking the MeetingManager shortcut from the desktop.

 

                                                 
                                          Meeting Manager Desktop Icon

          2.  Click Join then fill in the fields.

                                         

             3.   Enter the Meeting ID, Meeting Password (if required), Your Name and the Meeting
                   Server Address.

             4.  Click Join Meeting.

Pausing and Starting Application Sharing

When you start a meeting, by default, your desktop will be shown to meeting attendees. 

 

1.  To pause sharing your screen click the Pause button.

 

       

 

    2.    To start showing your screen again, click the Start button.

 

           

 

Changing Application Sharing

 

By default, your desktop is shown to the other attendees. The Screen drop-down list displays all the
applications open in your system. To show another application, click the Screen drop- down and 
choose a running application from the list.

   

     

 

Changing Presenter

 

The attendees who have joined the interactive meeting can also be the presenter to show his or her computer screen
to meeting participants. By default, the host will be the presenter. However, during a meeting the host and the current
presenter can assign any participant to be the presenter. To change the presenter, click Change Presenter and
choose the presenter.

                     

 

Give Control

During the meeting, you as the presenter can assign a participant as the controller. A
controller is the person who can control your mouse and keyboard.

To change the controller, click Give Control. You can assign control directly to a specified
participant or to all.

 

                 

Click Give Control then Reclaim Controller to reclaim control from the specified controller(s).

Chatting

While convening a meeting you can also chat with attendees. To chat with the attendees:

• Click Chat.

           

• In the Chat window you have the option of choosing the attendees with whom
  you want to chat. Click the drop-down arrow and select the attendees.
• Type in the text and click Send. To save the chat transcript click Save. Browse
  to the location and save the file. The chat is saved as a text file or a rich text file.

Recording

During a meeting, you can record the actions on the presenter’s screen. It also records
the voice captured by the microphone on the presenter’s computer. To record meeting
conversation, you need to turn on your speaker phone and move it close to the microphone
on the presenter’s computer in order to capture conversations.

 

     

 

Click the record button to start recording and click it again to stop recording. When stopping 
the recording, the system prompts to ask you where to save the recording file. The file is an 
executable. Just run the file and it will replay the entire recording session

 

Meeting Manager Quick Guide